Coordinator, Academic and Career Advising – Student Services

University of Winnipeg |
Winnipeg, MB | Full Time



  • Leads Academic and Career Advising for the University of Winnipeg
  • Manages the operations of the Academic and Career Advising unit and resolves any issues which may arise
  • Develops and implements changes in procedures within Academic and Career Advising
  • Hires and provides ongoing supervision and training to Academic Advisors, Academic/Career Advisors and Student Life Assistant within Student Services
  • Directs staff, allocates work assignments and conducts performance reviews
  • Coordinates the Academic and Career Advising budget process, and recommends budget allocations
  • Monitors the budget on a regular basis and authorizes expenditures of supplies, materials and equipment within the Academic and Career Advising budget
  • Conducts research, and recommends improvements and new advising programs to enhance service to students
  • Identifies, records and collaborates on improvements for the student registration system and ensures staff and students are able to use the system effectively
  • Represents Academic and Career Advising internally and externally in various other arenas, as required, including for the purpose of marketing or promoting the University
  • Maintains/updates/develops and oversees website content and print materials for Academic and Career Advising including the You First Tutorial, career related materials and job postings, University of Winnipeg general calendar, and various other resources for students; liaises with Student Services Communications
  • Participates in ongoing professional development in Academic and Career Advising management
  • Provides academic advising on both an individual basis and in groups to undergraduate students at the University of Winnipeg using a developmental advising model
  • Monitors students’ academic progress and assists students with strategies for academic success
  • Authorizes late registrations, course overloads, medical or other types of withdrawals as well as academic plans of probationary students, based on knowledge of Senate guidelines and student needs
  • Applies knowledge of campus resources to provide students with appropriate assistance and referrals as required (e.g.: study skills, tutoring centre)
  • Takes regular student appointments, drop-in meetings and telephone/email inquiries
  • Chairs pan-University Advising Group to ensure a cohesive approach to academic advising across campus
  • May be called upon to represent the University externally with regard to academic advising issues, promotion of the university to students and general Academic and Career Advising issues
  • Plans, creates, implements and evaluates information sessions for recruitment and first year events such as First Year Information Sessions. Open House, Future Student Night, and Orientation
  • Participates in project planning and committee work designed to support first year students including Orientation committee
  • Creates, coordinates and evaluates programming and workshops for student success and persistence
  • Oversees career and employment related workshops, presentations, and information sessions including Career Exploration, Interview Skills, Job Search Skills for current/prospective students, departments, staff/faculty and external groups/organizations
  • Oversees Corporate Recruitment program to ensure effective liaison and collaboration with employers in the community for the purpose of connecting students with employment opportunities
  • Provides consultation on policies, procedures and materials for the Senate Appeals Committee process in collaboration with the Director of Student Support Services and the Chair of the Senate Appeals Committee
  • Advises students on the formal appeals processes available to students if they have issues or questions about Senate regulations or University policy, or if they are experiencing challenges in their course work due to personal or health issues
  • Researches, prepares and presents individual student appeals as a member of the Senate Subcommittee on Appeals
  • Member of the Financial Appeal Committee and recommends procedures and materials for the fee appeals process
  • Makes decisions on student financial appeals in conjunction with other committee members from Financial Services, Student Central and Awards and Financial Aid Staff
  • Performs other related duties, as assigned


  • Undergraduate degree in a related discipline, graduate degree preferred
  • Minimum 4 years of directly related experience as an administrator and/or educator
  • Minimum 3 years of previous supervisory or management experience, preferably in an post-secondary educational setting
  • Familiar with a variety of campus and off campus resources and make referrals as appropriate
  • Thorough knowledge of degree programs and graduation requirements
  • Thoroughly familiar with Senate regulations and University policy
  • Understanding of labour market, career exploration and job search processes
  • Must have strong supervisory and leadership skills
  • Excellent oral and written communication skills
  • Well organized, detailed and thorough
  • Ability to make independent and consistent judgments and decisions and show initiative
  • Ability to provide services to students from diverse backgrounds
  • Ability to assess student interests, aptitudes and goals, and sensitive to their needs and concerns
  • Ability to represent the University professionally both internally and externally
  • Ability to work co-operatively with members of the University community and external stakeholders in post-secondary education
  • Requires some flexibility in working schedule


Start Date:

September 18, 2017

Hiring Range:

$53,489.80 – $60,569.60

Weekly Hours:

35 hours per week

How to Apply

Apply online by 08/20/2017.

The Collective Agreement between The University of Winnipeg and The Association of Employees Supporting Education Services (AESES), Clause 6.3, Selection for Vacancy, states: The Employer agrees that Employees with seniority shall have preference in connection with appointments so far as it is practicable to do so, provided that their qualifications are relatively equal.

The University of Winnipeg is committed to employment equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals including women, members of racialized communities, indigenous persons, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian immigration requirements, first preference must be given to Canadian citizens and permanent residents of Canada.