Career Consultant – Administrative Assistant

University of Manitoba |
Winnipeg, MB | Full Time


Job Description :

Career Consultant – Administrative Assistant 2 (AESES)
New Budget-Funded Continuing Full-Time
35.00 hours/week Monday – Friday, 8:30 am – 4:30 pm
Salary Range: $27.10 – $35.42 per hour ($49,322.00 – $64,464.40 per annum)
Proposed Start Date: December 10, 2018
Trial/Probation Period: 840.00 work hours

For more information, please contact:
Kristie Maeren
324 Drake Centre, 181 Freedman Cres., Winnipeg, MB R3T 5V4
204-474-7037 or

Responsibilities :

  • Assesses and clarifies individual employability needs and provides consulting services related to identified need.
  • Responsible for career/academic planning including, career consulting, reviewing students education and credentials, evaluating the viability of career options and facilitating and developing career management seminars.
  • Responsible for professional school preparation including developing and conducting tailored seminars and materials, coordinating the Actuarial recruitment and supporting students through professional school and graduate studies entrance preparations.
  • Responsible for job search and job/work maintenance including discussing employment issues and providing advice and support for students, publishing and managing social media content, conducting mock interviews, coaching students on the articulation of employment skills, researching and maintaining a Canada wide contact list of recruiting firms and maintaining and ensuring a strong understanding of current employability trends.
  • Responsible for faculty/staff consultation, education and support including educating faculty and staff through classroom presentations, collaborating with faculty members, advisors, counsellors and students to identify and support students with barriers, developing programs and services including lunch and learn sessions and maintaining and building a body of knowledge required to work with students in all majors and specializations.
  • Responsible for the case management of students including assisting students in managing anxiety and stress related to career decisions and arranging for or providing referral to additional supports.
  • Responsible for employer relations including liaising with employers within the business community, facilitating collaborations between students and employers, promoting labour market connections, providing best practice and topical student recruitment information, marketing and promoting on-campus recruitment programs and utilizing and developing social media strategies.
  • Responsible for program / project management including developing, planning and organizing small and large events, marketing events to stakeholders, developing relationships with other professionals, researching, creating and facilitating career development seminars, participating in public speaking events, developing in-house self-directed career development programs.
  • Responsible for resource development and information management including researching, identifying and recommending new resource materials for clients, writing and developing departmental materials, developing video and social marketing promotions, developing career information publications for distribution, participating in team strategic planning and operations meetings, conducting research and data compilation and keeping up to date on University policies and procedures.
  • Responsible for budget and office administration.
  • Responsible for staff training and supervision.
  • Represents CDC on internal committees and at external meetings, conferences and events.
  • Promotes a career development culture through educating and providing advice on methods of practice to faculty and staff.
  • Other duties as assigned.

Qualifications :


  • Undergraduate degree required.
  • Degree with a major in Human Resources Management, Marketing or Business preferred.
  • Certificate in Human Resource Management or Adult Education and Counselling would be an asset.
  • Training in career development either through job experience or an educational program is required.
  • Preference will be given to candidates trained in the use of non-standardized assessment tools.


  • A minimum of two years of directly related experience is required.
  • Experience with a post-secondary environment and population is preferred.
  • Experience in student development and career development theory is required.
  • Experience in career and employment consulting is required, preferably within a post-secondary population.
  • Experience in resume development, interview preparation, job search strategizing, career exploration and planning is required.
  • Experience managing projects and planning events is required.
  • Experience with program development, workshop facilitation and public speaking is required.
  • Experience working with diverse populations and those facing barriers to academic and career success is preferred.
  • Experience in dealing with challenging interpersonal situations is required.
  • Experience working with social media to promote programs, services and events is an asset.
  • Experience forecasting and tracking revenue and expenditures would be an asset.
  • Proven experience in marketing, promotions and networking is required, preferably within the business community would be an asset.
  • An acceptable equivalent combination of education and experience may be considered.


  • Extensive knowledge of career information including knowledge of occupational classification systems, career planning tools and resources, standardized and non-standardized assessment tools, internet resources, labour market conditions and post-secondary programs across Canada is required.
  • Ability to develop and facilitate career management programming/curriculum for use in academic/non-academic program settings is required.
  • Strong understanding of adult learning theory is an asset.
  • Knowledge of career and student development theory and application in accordance with students needs is required.
  • Knowledge of relevant legislation including FIPPA, PHIA and labour and human rights legislation is required.
  • Understanding and application of major components of the career planning process is required.
  • Excellent verbal and written communication skills and be able to work effectively with students, staff, faculty, employers, alumni and the public is required.
  • Demonstrated skill/aptitude in cross-cultural communication is required.
  • Problem solving, conflict resolution skills and the ability to apply a solution focused framework are required.
  • Exceptional interpersonal skills including diplomacy, tact and the ability to provide constructive feedback are required.
  • Excellent time management skills and ability to work independently and collaboratively is required.
  • Proficiency with Microsoft Office and using intermediate features associated with a Windows computer environment is required.
  • Ability to motivate others to lead, create, and implement new programs and services with key stakeholders is required.
  • Ability to facilitate diverse groups using principles of adult learning is required.
  • Ability to assess situations and determine appropriate action is required.
  • Ability to collect, analyse and use information is required.
  • Proven ability to research and prepare detailed analytical reports for senior management required.
  • Knowledge of University of Manitoba resources, policies, processes, programs and procedures is preferred.
  • Satisfactory work record, including satisfactory attendance and punctuality is required.

How to Apply

Apply online.

Additional Information :

The University of Manitoba is strongly committed to equity and diversity within its community and especially welcomes
applications from women, racialized persons, Indigenous peoples, persons with disabilities, persons of all sexual orientations
and genders, and others who may contribute to the further diversification of ideas. All candidates must be legally entitled
to work in Canada.

If you require accommodation supports during the recruitment process, please contact U of M’s Diversity and Inclusion
Facilitator, Valerie Williams at or 204-474-8371.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of
“The Freedom of Information and Protection of Privacy” (Manitoba). Please note that curriculum vitae will be provided
to participating members of the search process.